4 must-have family office dashboards for wealth management

TL;DR

Family offices are switching from monthly reports and spreadsheets to family office dashboards for timely information. This article covers the four types of dashboards every modern family office needs for a clear, timely view of wealth across entities and asset classes.

Introduction

Modern wealth owners expect instant access to timely financial insights, yet many family offices still rely on legacy systems, manual processes, and fragmented reports. This limits the ability of family office teams to make strategic decisions and serve family office clients effectively.

With advanced technologies like automated data aggregation and interactive dashboards, private wealth management firms and family office setups alike can provide:

• Timely insights
• Accurate reporting
• On-demand access to complete portfolio data

These tools allow family members to visualise portfolio data, track liquid and illiquid assets, and easily manage complex portfolios.

Dashboard 1: Net worth & ownership

Insights gained:

• Where is my wealth held, and how is my net worth distributed across asset classes? 
• How are my assets structured across entities and ownership vehicles? 

Key features: 

• A consolidated snapshot of total wealth, breaking down assets across providers and dimensions such as asset classes (equities, fixed income, alternatives, etc.), liquidity (liquid vs. illiquid holdings), concentration, and risk exposure.
• A holistic view of the family’s total net worth, incorporating real estate, private equity, and liquid investments.
• A look-through mode for transparency on underlying holdings, family entity structures, trusts, and direct ownership details.

Dashboard 2: Performance

Insights gained:

• How are my investments performing overall and by asset class?
• Am I outperforming or underperforming against benchmarks?
• What is the status of my private equity investments?
• How much liquidity do I have right now and where is it held? 
• What is the current value of my collectibles, and how have they appreciated over time? 
• What assets and accounts are being used as collateral? 
• What is my LTV ratio, and how sensitive is it to market changes?

Key features: 

• Get automated daily TWR, asset allocation, risk, and contribution analysis across capital pools
• Compare portfolio performance against major market indices and benchmarks, peer investment portfolios, and historical performance trends 
• Monitor illiquid investments with insights into direct private equity holdings, venture capital funds, committed vs. called capital, IRR, Multiple across dimensions like providers, sectors, etc. 
• Get aggregated cash positions across banks and custodians and short-term liquidity planning 
• Dedicated family office dashboard to track collectable and alternative assets such as art, watches, classic cars, rare wine and distilled spirits, along with insurance and valuation details
• Track loans and securities, LTV ratio, weight, surplus, and sensitivity to price movements 
• Stay informed on over- or under-collateralisation risks

Dashboard 3: Accounting

Insights gained:

• What are my realised and unrealised gains or losses across my portfolio? 
• What dividends and interest have been paid out? 
• What are my recurring expenses, including fees and taxes? 

Key features: 

• Drill into realised/unrealised gains, income, and tax breakdowns
• Track fees, charges, and withholdings across accounts
• Transparency into recurring costs for better planning

Reconciliation & data integrity

Position & cash reconciliation

Insights gained:

• Are the reported transactions accurate? 
• Are there any inconsistencies in my financial data? 
• Do my cash movements match my cash balances? 
• Are there any missing or duplicated transactions? 

Key features: 

• Identify corporate actions and ensure data accuracy by checking for discrepancies between transactions and current holdings
• Automate cash balance verifications to identify missing transactions and detect duplicated cash flows

Performance & price reconciliation

Insights gained:

• Is my calculated investment performance accurate? 
• Are there any excessive movements and have they been correctly reflected in my portfolio? 
• Are my asset prices accurate? 

Key features: 

• Cross-check investment movements with cash activity 
• Validate reported performance metrics 
• Detect market pricing discrepancies for valuation accuracy 

The importance of data aggregation & accurate reporting

Family offices typically deal with fragmented investment data spread across custodians, private banks, fund administrators, and alternative investment platforms. Without effective financial data aggregation, gaining a unified and timely view of the family’s wealth becomes nearly impossible.

Why financial aggregation matters

• Consolidates holdings across public and private assets
• Enables accurate calculation of performance and exposure
• Reduces manual work and reporting errors
• Powers real-time decision making

Accurate reporting enables

• Confidence in investment data and asset valuations
• Timely insights into gains, losses, and liabilities
• Improved tax planning and cash flow management
• Increased transparency for family members and advisers

The right dashboards support this by aggregating data into one platform, automating validation steps, and delivering context-rich insights at a glance.

How dashboards empower the family office

Dashboards are not just for principals—they are powerful tools that transform the day-to-day operations of the entire family office team. From investment analysts to accountants and operations staff, having a centralised and accurate view of data enhances productivity and collaboration.

• Analysts can review portfolio exposures and liquidity before executing trades or funding capital calls
• Accountants gain visibility into fees, taxes, and reconciliations without chasing external providers
• Operations teams rely on consistent data to coordinate with custodians, fund administrators, and legal advisers
• Each team member accesses relevant information via role-based dashboards, ensuring security and focus

By equipping staff with intuitive dashboards, family offices can reduce the risk of human error, improve internal workflows, and enable faster responses to family queries.

Security & data privacy considerations

Key security features

• End-to-end encryption for data in transit and at rest
• Role-based access control with multi-factor authentication
• Compliance with regulations such as GDPR and local data protection laws

Why it matters

• Protects wealth data from unauthorised access or breaches
• Ensures compliance in jurisdictions with strict privacy laws
• Gives peace of mind to family members sharing confidential information

As family offices modernise, choosing platforms that prioritise data protection is not optional—it is fundamental.

What makes a great family office dashboard?

Must-have capabilities

1. Integrated data across banks, brokers, custodians, and systems
2. Automated processes for daily updates and reconciliation
3. Deeper insights into all dimensions of portfolio analysis
4. Accurate reporting for both liquid and illiquid assets
5. Interactive dashboards that allow slicing by entity, person, or asset
6. Secure, role-based access for family office professionals and family members

Why it matters

With intuitive dashboards, modern family offices can eliminate legacy software, streamline document management, and support faster, smarter decisions.

The result? An accessible source of truth for wealth.

Conclusion

Upgrading from spreadsheets to family office dashboards means:

• Timely access to consolidated wealth views
• Proactive management of investments and risk
• Fewer errors through automated reconciliation
• Better collaboration across the family office team

As family office clients’ demands grow, so must the tools that serve them.

Intuitive dashboards give families the timely data, insights, and clarity they need to manage today and strategic decision making for tomorrow.

FAQs